Import signed waivers
Your existing members already signed something. Importing those means you’re not asking 300 people to re-sign on day one.
How it works
Upload your waivers
A batch of PDFs. Filenames that identify the member help — “smith-john-waiver.pdf” matches automatically.
Avex matches them to members
Automatic matching by filename against your roster.
Review the matches
Confirm, override, or skip anything unmatched. Nothing is attached to a member without your confirmation.
Finalize
Documents attach to member records as signed.
How imported waivers are labeled
Imported documents are marked as imported rather than showing a fabricated signature date. Staff and member views both say “on file — imported.”
This is deliberate. Showing an import timestamp as though it were a signature date would misrepresent your records, which is exactly wrong for a document whose value is its accuracy.
Deciding whether to re-sign
Import if your existing waiver is current and adequate. Have members re-sign if:
- Your terms have changed materially
- Your old waiver was thin
- You’re switching insurers and they want a specific form
If re-signing, require it for check-in — it collects itself within a week.