Build your class schedule
Web Owner · Admin · ManagerBuild class types first, then create recurring classes from them. Done this way, a full weekly timetable takes about fifteen minutes.
Before you start
Confirm your gym timezone is correct in Settings → General. Every class time you enter is interpreted in that timezone, and fixing it afterward means rebuilding the schedule.
Step 1 — Create your class types
A class type is the template. “CrossFit,” “Olympic Lifting,” “Open Gym,” “Foundations.”
Go to Schedule → Class Types
Add a type
| Field | Notes |
|---|---|
| Name | What members see |
| Color | Used on the calendar — give each type a distinct one |
| Default capacity | Pre-fills when you create classes of this type |
| Default duration | In minutes |
| Requires booking | Off for drop-in style sessions like open gym |
| Allow waitlist | Lets members queue when the class is full |
Step 2 — Create your recurring classes
Go to Schedule → Recurring
Click New Recurring Class
Set the pattern
Pick the class type, instructor, location, start time, duration, and which days of the week it runs. Avex generates every occurrence forward.
Set the booking rules
| Rule | What it controls |
|---|---|
| Booking opens | How many hours ahead members can book |
| Booking closes | How many minutes before start booking shuts |
| Cancel cutoff | How late someone can cancel without it counting as a late cancel |
| Capacity | How many spots |
| Waitlist capacity | How many can queue beyond capacity |
Save
Repeat for each recurring slot on your timetable.
Editing later
Classes generated from a series can be changed three ways:
- This class only — cancel one Tuesday for a holiday
- All future classes — a permanent time or capacity change
- Change series days — move the whole series to different weekdays
What your members see
Published classes appear immediately in the member portal, the mobile app, and your public gym page. Members can book as soon as the booking window opens.
If you cancel a class, every booked member is notified automatically by push and through your CRM. You don’t have to tell them.
Notes
- Waitlist promotion is automatic. When someone cancels, the next person queued is promoted and notified — no staff action.
- Class limits are enforced here. A member on a 3x-per-week plan is blocked from booking a fourth class in the same week.
- Members on plans scoped to specific class types only see and book those types.